Active Grants July 1, 2016

Grant Awarding Organization Total Amount Award Schedule Contact
Mathematics Assistance Using Targeted Tutoring Caterpillar Foundation $10,000 12/2015-8/2016 Andy Hynds, Dean, Mathematics, Science, and Business
Student Support Services/TRiO U.S. Dept. of Education $280,680/yr FY16/20 Laquitta Ford, Director, TRiO
Carl Perkins Grant ICCB $181,733 FY17 Dr. Isaac Zuniga, Vice President, Student Success
Program Improvement Grant ICCB Pending State Budget Decisions FY17 FY17

Dr. Isaac Zuniga, Vice President, Student Success
INAM Trade Adjustment Assistant Community College & Career Training Grant U.S. Department of Labor $525,755 FY12-9/30/2016 John Oliver, Director, Workforce Development
Industrial Carbon Capture & Storage U.S. Department of Energy $150,000 FY16-FY18
Intelligent Monitoring System U.S. Department of Energy $70,000 FY16-FY18
IL Cooperative Work Study Grant IL Board of Higher Education Pending State Budget Decisions FY17 John Oliver, Director, Workforce Development
Federal Adult Ed Basic ICCB/Federal Pass Through Pending State Budget Decisions FY17 Jeff Davison, Adult Education
State Performance Grant—Adult Education ICCB $58,025 FY17 Jeff Davison, Adult Education
State Basic—Adult  Education ICCB $131,5000 FY17 Jeff Davison, Adult Education
Workplace Skills Enhancement Grant Decatur Foundry

 

 IL Secretary of State $15,000 FY17 Jeff Davison, Adult Education
Girls STEM Camp Illinois Manufacturers Association $20,000 FY17 John Oliver, Director, Workforce Development
Adult Volunteer Literacy Grant IL Secretary of State $67,000 FY17 Julie Pangrac, Project Read
Highway Construction Careers Training Program Illinois Department of transportation $324,900 FY17 John Oliver, Director, Workforce Development
Strategic Prevention Framework IL Dept. of Human Services $143,085 7/14-6/17 Vivian Goodman, Director, Decatur Community Partnership
DFC STOP ACT U.S. Dept. of Health and Human Services $48,258 9/12-9/16 Vivian Goodman, Director, Decatur Community Partnership

Student and Academic Services Procedures

Title: Grant Writing Procedures
Board Policy Section: General Support for Section 2.2: Funds
Last Update and Action: Reviewed 7/1/2013
Issued by: Office of the Vice-President for Student and Academic Services/ Office of Institutional Research and Planning

Process Map:

Grant process map070813

PROCEDURE
Identify grant opportunity (stakeholder, Grant Team, President’s Cabinet). Two tracks:
Track A: If local grant, under $10000, Balanced Scorecard Level 3 connection, stakeholder agrees to write—Supervisor approval. Present to Grant Team as information item. Grant Initiation Form completed.
Track B: If state/federal grant, over $10000, Balanced Scorecard Level 2 or 1 connection, requires cross-institutional collaboration—Cabinet approval required. Grant Initiation Form completed.

Track A

  • With approval, stakeholder proceeds with creation.
  • If new data is required, present draft to KMT.
  • Letters of support, if applicable, should be coordinated through the Public Information Officer.
  • Business Services reviews draft budget.
  • Final version reviewed by supervisor and Vice President; approval form signed. Dr. Saunders reviews. Final version submitted. Electronic copy sent to Coordinator, Curriculum and Grants, for archiving. Tracking spreadsheet is updated.
  • A summary sheet regarding grant intention and potential funder should be provided to the Public Information Officer.
  • Decision received; Coordinator, Curriculum and Grants, scans letter and comments for archive and updates tracking spreadsheet. Notification of award should be provided to the President’s Office for distribution.

Track B

  • With approval, identify stakeholders for writing team (may be different group from Grant Team), including any external partners.
  • Coordinator, Curriculum and Grants, convenes writing team, including representative from Business Services, and makes writing assignments.
  • Letters of support, if applicable, should be coordinated through the Public Information Officer.
  • Writing Team meets throughout process.
  • Business Services receives projected budget for input and discussion of space (if required in grant).
  • If new data is required, present draft to KMT.
  • Final draft is reviewed by VPs; approval sheet completed. Dr. Saunders reviews.
  • Final version is submitted. (If submission is required through grants.gov, Coordinator, Curriculum and Grants, completed this step. Coordinator archives electronic copy and updates tracking spreadsheet.
  • A summary sheet regarding grant intention and potential funder should be provided to the Public Information Officer.
  • Decision received; Coordinator scans decision letter with any comments for archive and updates tracking spreadsheet.
  • Notification of award should be provided to the President’s Office for distribution.

Institutional Research Data Request Form

Successful grants should submit quarterly reports to the appropriate Dean or Vice President prior to submission to the funder. Final reports should also be submitted to the appropriate Dean or Vice President prior to submission to the funder. Electronic final copy is submitted to Coordinator, Curriculum and Grants, for archiving.

Please fill out the Online IR Data Request Form with as much information as possible. Data requests are prioritized by the Knowledge Management Team once received. Please allow at least 10 working days for your data request to be completed.

Grant Sources

Grant Handbook Examples

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