Checklist
____ Maintenance alerts VP of Finance and Administration (or alternate as listed on the first page of instructions) of hazard and starts the use of this check list by passing it to the VP of Finance and Administration or Alternate.
____ VP of Finance and Administration in consultation with the VP of Student and Academic Services makes recommendation to the President and a closing time is established.
Date: ____ /____ / ____ Closing Time: ___:___ a.m./p.m.
Reason: ____________________________________________________
____ VP of Finance and Administration alerts the Executive Director of Public Information/Chief of Staff, and the Director of Human Resources.
____ Each Vice President notifies his/her staff.
____ Executive Director of Public Information/Chief of Staff
____ Puts message on voice mail and Email.
____ Notifies Bookstore.
____ Notifies Food Service.
____ Notifies Horticulture Lab.
____ Notifies Web Specialist for web page update.
____ Executive Director Public Information/Chief of Staff:
____ Notifies Media
____ Makes signs for posting at entrances/exits and forwards to Security for posting.
____ Arranges with Audio/Visual office to have message placed on Internal (TV) Display System(s).
____ Prepares information for outside message board(s).
____ Changes College greeting on phone system.
____ Director of Operations and Technical Services coordinates placing message at outside locations.
____ Dean of Enrollment Services contacts the Switchboard Operator, Clinton Center, Hope Academy and outlying locations that may be holding classes.
____ Dean of Enrollment Services will contact the Executive Director of Marketing in the event outlying school districts are suspending RCC classes or if Clinton Schools/Decatur Schools require RCC's Center(s) to close.
____ The Executive Director of Public Information will communicate the closing of the Clinton Center and Hope Academy to the College.
____ Dean of Continuing and Professional Education notifies Project Read, coordinates any scheduled events/classes at the Shilling Center, and relays to the VP of Finance and Administration plus the Director of Operations and Technical Services any requirements to continue these functions.
____ Director of the LRC notifies Distance Learning sites and Instructors.
____ Appropriate Supervisors contact employees scheduled to work later in the day and/or evenings as required.
____ VP of Student and Academic Services will notify Decatur Transit.
____ Vice Presidents and Director of Operations and Technical Services determine if skeletal crew is necessary and identifies crew and hours.
____ Vice President of Student and Academic Services will notify Decatur Transit.
____ Vice Presidents and Director of Operations and Technical Services determine if building needs to be vacated and coordinate effort.
____ When the building needs to be fully vacated due to a safety or hazardous issue, the administrative staff will assist the Director of Operations and Technical Services in making certain that the building is fully vacated.
____ Visitors expected on campus for meetings and other scheduled activities will be notified by the appropriate staff member(s).
Signature: _______________________________
Date: ___ / ___ / ___
Submit copy of completed form to VP of Finance and Administration.
Last Revised: December 11, 2007
